Chapter Committees:

Membership Committee:
Updates meeting attendee list regularly. Furnishes list to the Publicity Committee. Coordinates recruitment of new members to the STMA and attends local chapter meetings. Greets any new attendees at meetings and introduces them to other attendees. Implements calling programs to any new or absent STMA members to encourage their attendance at the meetings. Stimulates attendance through door prizes and special prize incentives. Secures door prizes for meetings. Maintains or facilitates the current chapter membership roster and gives to secretary to mail to Headquarters when requested. Monitors attendance of guests and promotes STMA membership to those guests.

Programs Committee:
Will plan topics and method of presentation for each meeting. Delivers topic and method of presentation to Communications Committee in a timely manner so that each program can be announced in the chapter newsletter. Announces speaker and/or program at each meeting. Solicits ideas from STMA members on the type of meetings and topics in which they would be interested. Stimulates continued interest by varying types of meetings. Plans local chapter election process. Is responsible for monitoring proper "mix" of meetings.

Communications/Publicity Committee:
Coordinates all communication to chapter members. Produces and mails out a chapter newsletter on a regular basis. Plans and maintenance chapter website. Works with Publicity Committee to include appropriate articles and timely chapter information. Promotes chapter activities to the members and general public. Sends out press releases when applicable. Creates articles for the newsletter to promote chapter activities. Creates promotional material to advertise chapter activities.

Adopt a Field Committee:
The purpose of Adopt of Field Committee is to locate fields that are in need of renovation. Talk to the field owner about doing the renovation. This includes getting commitment from the field owners to allow a prescribed maintenance program for a year. Evaluate the needs of the field in question. Schedule the time to do the renovation with the owner. Determine what the owner can provide, such as purchase Topdressing Sand or Turf seed. Arrange with other chapter members who can volunteer equipment, materials and manpower. Contact Publicity Committee to coordinate a Press Release. Get the renovation completed and assign a Sports Turf Manager to over see the maintenance program.

Safety and Standards Committee:
The Safety and Standards committee first, research the field standards for any field we work with (See Adopt a Field Committee) Evaluate safety issues with any fields we work with. (See Adopt a Field Committee) Advise public that the chapter consults with on the field standards and safety issues.

Finance & Audit Committee:
It is suggested that this person not be a current officer or board member. The committee may consist of one or two additional people. The primary duty of this committee shall be to review the chapter’s financial records. This review should take place as soon as all the financial data is available in January. Chapters are not legally required to have an audit or review every year. At times when the chapter is especially concerned about financial management, particularly when a new treasurer takes office, an audit provides greater assurance. Other years, a review may suffice. Your chapter should perform a cost/benefit analysis to determine whether an independent CPA should review the financial statements or if an internal review will suffice. The suggested review process is as follows: Prior to the financial review the committee should obtain: - Preceding year’s treasurer’s records - Cash receipts and cash disbursements - Supporting documents for receipts and disbursements - Bank statements, checkbook, savings and loans statements, certificates of deposits, etc. - Minutes of meetings for the period of the financial review plus any previous minutes which may have a bearing on any cash disbursement authorizations - Copy of budget for the year under financial review - Chapter Statements of Policy - Any and all of the above as they may pertain to separate funds (workshops, convention funds, special events, etc.) When conducting the financial review, note any approval authorization given by the chapter board, compliance with budget and a statement of policy which may be applicable to the treasurer’s function. The financial review committee prepares a financial review report. The committee should note in the report any transfer of funds which may occur during the year due to a change in chapter treasurer. Also, the report may include comments such as recognition of good work, constructive suggestions, etc. The chapter does not need an independent auditor to do this report. A past treasurer or anyone with accounting experience may prepare the report. This committee may also help set financial policy and assist with the budget process.

Synthetic/Natural Turfgrass Committee:
The Synthetic/Natural Turfgrass Committee advises public, which the chapter consults for, issues pertaining to Synthetic Turf installs so people can make informed decisions concerning Synthetic Turf Fields vs. Natural Turfgrass Fields.